KCD Porto 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue:
• Event Date and Time: September 26-27
• Expected Number of Attendees: 350
• Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). For example, designate who will be the CFP admin, financial officer, and marketing leader.

• Updated team alias: [email protected]
• Organizer Role TBD: Iris Dyrmishi | [email protected] | Senior Observability Engineer, Miro | Porto, Portugal | SLACK: Iris Dyrmishi | https://community.cncf.io/u/mm7bb7/#/about
• Organizer Role TBD: Frederico Muñoz | [email protected] | Cloud and Architecture Lead, SAS | Lisbon, Portugal | SLACK: Frederico Muñoz | https://community.cncf.io/u/mgtw5g/
• Organizer Role TBD: Rita Gouveia | [email protected] | People Experience Lead, xgeeks | Lisbon, Portugal | SLACK: Rita Gouveia | https://community.cncf.io/u/m5sx8s/
• Organizer Role TBD: Fábio Sampaio | [email protected] | Community Specialist, xgeeks | Lisbon, Portugal | SLACK: Fábio Sampaio | https://comsmunity.cncf.io/u/m8kczq/
• Miguel Silva | [email protected] | AWS | SLACK: Miguel Silva |

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

Kick-off Meeting with CNCF

Team

• They will discuss roles and know more by next sync
• Miguel Silva is the newest member. He spoke at KCD Porto 2024. Software Architect @ AWS
• Audra to give Fabio and Miguel prospectus access in Canva

Venue insights

• Considering same venue as last year in Porto
• Not availability in September or October. Inquiring about first week of Nov 3 & 4
  -- [ ] Audra to check with other KCD that wants to move to November

Logo

• Likely the same as last year provided the venue is secured in Porto
• Brand recognition and re-used

Required registration platform

• Chapter level payouts via Bevy. Assigned Fabio to connect Stripe. Instructions here, and/or Interest Group next Wednesday with Bevy experts.
• Embed-it will be available to embed Sessionize