KCD Budapest, Hungary 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue:
• Event Date and Time: April 24, 2025
• Expected Number of Attendees: 300
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). Designate who will own each piece of the planning (at least 2 people for back-up purposed). See the Assembling Team guidelines.

• Team forwarding alias: [email protected]
• Organizer Role TBD: Márk Sági-Kazár | [email protected] | Head of OSS, OpenMeter | Budapest, Hungary | SLACK: Márk Sági-Kazár | https://community.cncf.io/u/mm3ss3/
• Organizer Role TBD: Dominik Táskai | [email protected] | Senior DevOps Engineer, adesso Hungary | Budapest, Hungary | SLACK: Dominik Táskai | https://community.cncf.io/u/mg3zut/
• Organizer Role TBD: Ferenc Fabian | [email protected] | Head of Engineering, Guild | Szeged, Hungary | SLACK: Ferenc Fabian | NEED community.cncf.io profile
• Organizer Role TBD: Laszlo Fogas | [email protected] | Founder, Gimlet.io | SLACK: Laszlo Fogas [Gimlet.io] | GitHub: laszlocph
• Organizer Role TBD: Levente Orban | GitHub: polaroi8d
• Organizer Role TBD: Csaba Varga | GitHub: guska42
• Organizer Role TBD: Péter Megyesi | GitHub: megzo
• Organizer Role TBD: Zoltan Vigh | GitHub: ptzool
• Organizer Role TBD: Papp Lalyos | GitHub: lalyos

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

November 20 Kick-off meeting with CNCF

Team

• Provide Audra a list of the rest the Members not listed above
  -- Also who on the team will manage Stripe and Web Design?
• Team to decide on all oles for each team member
• Email alias - does the team want CNCF to create a forwarding alias like [email protected]?
• Private Slack channel for organizers in CNCF Workspace created by Audra

Venue Options

• Available on 24 or 29, Audra mentioned 24th is best, as it is is closer to the originally accepted date
• Deutsche Telekom (?) is tentatively booked, and will be considered a sponsor. No cost

Marketing

• Logo Guidelines
• Hungarian taxes using Stripe

[AudMonte01]

December 9 CNCF Check-in

Team

• Audra to add Levente's details to this issue
• Assignments are still being figured out next week

New Event Date

• April 24 is locked in with the venue

Logo

• Concepts shared
• Send final logo for review [email protected]

Sponsor Prospectus next steps

• Audra to share template with Mark
• Space for 4 booths
• Can recognize other sponsors via logos on screen event event, and lanyards on badges

Ancillary

• Lunch - Plan A, have sponsored, and Plan B - ask restaurant for bulk discount for attendees
• Team will prioritize a sponsored evening event

[AudMonte01]

January 6 CNCF Check-in

Logo completion

• Team has decided on Rubix cube and will send files to [email protected]

Sponsor Prospectus

• Will be working on this next week

CFP

• Audra sent Sessionize code last month
• Wants to open CFP tomorrow
• 1 co-speaker allowed
• 2 session types

CNCF Sponsorship and wire transfer guidelines

• Audra to be in touch with Mark re link