KCD Bratislava, Slovakia 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: University (same as 2023)
• Event Date and Time: June 6-7, 2025
• Expected Number of Attendees: 400
• Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Financial Officer & Sponsor Liaison: Juraj Hanták | [email protected] | Conag, CTO | Bratislava, Slovakia | SLACK: | https://community.cncf.io/u/mwj3cq/
• Organizer Role TBD: Zdenek Vana | [email protected] | Prusa Research a.s., Cloud DevOps Architect | Praha, Czechia | SLACK: | https://community.cncf.io/u/mrwds4/
• Organizer Role TBD: Filip Pohronsky | [email protected] | TSA, DITEC | Svaty Jur, Slovakia | SLACK: | https://community.cncf.io/u/m8yf89/
• Organizer Role TBD: Lenka Bočincová
• Organizer Role TBD: Tomas Jamrich
• Organizer Role TBD: Tomáš Bočinec

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

October 31 kick-off meeting

Team

• Same as last year minus Tomáš Pytel
• Juraj and Zdenek be handling sponsorships
• Juraj project management and fiscal
• Filip was on the marketing sign
• Lenka & Tomas will handle the program
• Audra to assign Lenka and Filip to have page builder access
• Audra to invite all members for monthly syncs (waiting until next week when the time has changed)

Venue

• University (same as 2 years ago)
• Can only say it is official 1-2 month
• Central, new, modern, catering is good, inexpensive
• Space for 500-600 people, but goal is 400 people over the course of 2 days

Website

• Audra to ask Bevy CSM how to turn on Czech & Slovak languages and what translations are needed

Tickets

• Bulk/company tickets were minimal
• Team used Stripe before

Insurance

• Audra to send insurance broker contact information to Filip
• Filip has checked with insurance company about health

[AudMonte01]

December 5 CNCF Sync

Bevy website launch

• Audra gave Tomas, Lenka and Filip Page Builder access
• Tomas will play with layout this week and hopefully website to launch next week
• Filip will connect with Juraj on

CFP timeline

• Sessionize is almost ready, just waiting on website launch
• Lenka to adjust the closing of the CFP to be the end of February or first week of March