KCD Auckland, New Zealand 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: Location?
• Event Date and Time: April 28, 2025
• Expected Number of Attendees: 150
• Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). Designate roles for each person aiming for a lead and a backup on each role.

• Team email alias: [email protected]
• Organizer Role TBD: Chris Mazur | [email protected] | Director of Community Development @ Tetrate | Auckland | https://community.cncf.io/u/m9aaca | SLACK: @ Chris Mazur
• Organizer Role TBD: BMK Lakshminarayanan | [email protected] | Section 6 | Wellington | https://community.cncf.io/u/mzvj74/ | SLACK: @ Bmk
• Organizer Role TBD: Saikiran Dusari | [email protected] | Westpac NZ | Wellington | TBD | SLACK: @ Saikiran Dusari
• More to be added via a call for organizers

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[saikirandusari]

@AudMonte01 I no longer work for BNZ, currently i'm employed with Westpac NZ. Is this something you can update this open issue or do you want me to open a new issue to update this one?

[AudMonte01]

October 21 kick-off meeting

Team

• Team roles to be determined
• Chris will communicate with previously-interested organizers and tag them here to agree to organizer terms above

Team communications

• Audra created a Slack channel for the team
• Audra to created [email protected] email alias with above organizers on it
• Audra to set up monthly syncs

Date and venue insights - 3 rooms to secure for 2 days

• KCD happening on day 0 with 1st half of the day for workshops and 2nd half of the day for the KCD
• Cloud Native Summit on day 1 (April 29)

Logo

• Team to review logo guidelines for creation, and submit to [email protected] for review

[caniszczyk]

@AudMonte01 do we have a public page yet for KCD NZ with ticket sales?

[AudMonte01]

Not yet, @caniszczyk - I meet with them next Tuesday the 10th for an update.

[AudMonte01]

December 10 CNCF Check-in

Team roles

• Team to have an in-person meeting this Friday
• Venue = Chris

Venue insights

• New quote adding 1 more day (Chris will follow-up today or tomorrow)

Sponsors

• All activity resumes the end of January
• Audra to share Sponsor Prospectus template via Canva with Chris in the meantime

Content

• Audra to send the team Sessionize instructions and special code to the team

Marketing

• Logo still needs to be created. Please review logo guidelines for creation, and submit to [email protected] for review
• Audra created KCD chapter and started a draft event in Bevy giving all organizers access
• Organizers to let Audra know on Friday who will need web design access to the Page Builder feature